Delivering Project Results

The Purpose Area plays a crucial role in project management, as it sets the parameters for what will and will not be included in a project. It involves identifying the project’s goals, objectives, deliverables, timelines, and budget constraints. This information is then used to create a detailed project plan outlining the steps required to achieve the project’s objectives.

In addition to defining the project’s parameters, the Purpose Area helps ensure everyone is on the same page. By establishing clear expectations, timelines, and deliverables, the Project Manager can help to ensure understanding and communication among team members.

Key Activities

  • Developing and finalizing the project charter through a thorough and collaborative approach to establish the framework for a successful project. This process involves meeting with the project sponsor and stakeholders to gather their input and referencing project assessment and business case documents to ensure alignment with organizational goals and objectives.
  • Identifying, documenting, and finalizing the project requirements, benefits, and user stories. This complex process involves meeting with the project sponsor, stakeholders, and subject matter experts to deeply understand the project goals, scope, and intended outcomes. A clear picture of the project’s requirements and benefits can be established through careful analysis and documentation, along with the user stories that will guide the development process.
  • Documenting the current and future state processes to ensure efficient and streamlined operations. This is achieved by conducting interviews, group sessions, and meetings where all stakeholders can share their perspectives. The information gathered is then used to develop various tools such as affinity diagrams, mind maps, SIPOC models, and workflows, which provide a clear visual representation of the processes in question. These tools not only aid in better understanding the processes but also help identify areas for improvement, thereby enabling organizations to optimize their operations.
  • Collaborating with top-level executives, departmental leaders, project sponsors, and teams to create comprehensive and effective change management strategies and escalation plans align with the organization’s goals and objectives. This includes identifying potential risks and challenges, assessing their impact, and implementing measures to mitigate their effects. Additionally, the process involves closely monitoring the progress of the change initiative, identifying any issues that arise, and taking prompt and decisive action to address them.
  • Working closely with the development team and product managers to define the project’s objectives and deliverables. You will create a comprehensive product scope statement outlining the product’s goals, deliverables, features, and functions.
  • Collaborating closely with the stakeholders responsible for the process and the software engineers to produce comprehensive, detailed design documents encompassing all relevant aspects and requirements.
  • Initiating, planning, executing, monitoring, controlling, and closing the below deliverables.

Project Deliverables

Start Phase

This phase project management deliverables include an Assessment Document, BCD (business case document), CDD (concept description document), A3 Form, SBAR (situation, background, assessment, recommendation), Project Charter, Project Canvas, Requirements List (product, business, functional, non-functional), Benefits Management Plan, Plans on managing requirements, Requirements Documentation, RTM (requirements traceability matrix), Affinity Diagrams, Mind Maps, SIPOC (supplier, input, process, output, consumer) Process, Flowcharts (process maps, process flows, process flow diagrams), Change Management Plans, User Stories, Product Scope Statement, Project Scope Statement, Executive Summary, PBS (product breakdown structure), and Design Documents (product, software, hardware, process).

Work Phase

This phase project management deliverables include a Requirements Status List, Change Management Plan, Change Requests, and Change Log.

Finish Phase

This phase project management deliverables include a Requirements List 100% complete, and STAR (situation, task, action, results) Report.

The Purpose Area is vital for a Project Managers, since it provides the framework and direction necessary for a successful project outcome. Projects can easily derail without a clear and well-defined purpose, leading to costly delays, missed deadlines, and dissatisfied stakeholders. Let’s move on to Time.

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