Teamwork = Projectwork

Effective and efficient project management involves successfully managing resources and stakeholders. Resource management is a critical area that involves planning, acquiring, managing, and releasing the necessary resources to complete a project. The Project Manager must identify the required resources, acquire them, and manage them throughout the project lifecycle. Resource management also includes ensuring that the resources are available when needed and released when they are no longer required.

Stakeholder management is another critical area that involves identifying, analyzing, and managing the individuals or organizations interested in the project. These stakeholders include customers, users, sponsors, suppliers, and other individuals or organizations. The Project Manager is responsible for identifying all stakeholders and understanding their needs and expectations. Effective stakeholder management also involves managing their involvement in the project by communicating with them, resolving conflicts, and managing changes that affect their interests.

Key Activities

  • Creating a detailed strategy that outlines how to effectively manage and allocate available resources while keeping internal and external stakeholders satisfied through open communication and collaboration.
  • Acquiring the necessary personnel, delegating specific roles and responsibilities, providing comprehensive training and support, effectively supervising and directing the team, and appropriately acknowledging their contributions throughout the project.
  • Understanding the resources available in an organization. One of the methods to gain this understanding is by developing organizational charts and resource breakdown structures (RBS). Organizational charts visually represent the company’s hierarchy, displaying the reporting relationships between different positions and departments. By analyzing these charts, one can gain insight into the roles and responsibilities of other individuals and departments in the organization and the level of authority and decision-making power they hold. On the other hand, RBS is a tool that breaks down the project’s resources into smaller, more manageable components. It helps identify the resources required for each task or activity, the quantity of resources needed, and the time frame in which they are required.
  • Effectively managing, utilizing resources, engaging with stakeholders, conducting thorough analysis, and gathering comprehensive information is crucial. By examining the various aspects of resources – including their availability, accessibility, and quality – and stakeholders – such as their interests, concerns, and expectations – one can better understand their characteristics and requirements.
  • Gathering customer feedback by asking for their opinions, concerns, and suggestions to identify areas for improvement and make the necessary changes. This enhances the quality of your team’s work and fosters more robust relationships with project clients by demonstrating your commitment to delivering a superior product, service, or result.
  • Initiating, planning, executing, monitoring, controlling, and closing the below deliverables.

Project Deliverables

Start Phase

This phase project management deliverables include plans on managing resources, Resources Assigned to Activity List, RACI (responsible, accountable, consulted, informed) Chart, RBS (resource breakdown structure), Training Plans, Recognition Plans, Project Organizational Charts, Team Charter, plans on managing stakeholders, Stakeholders Analysis, Stakeholders Register, Vendors Register, plans on managing vendors and procurement, and Project Calendars.

Work Phase

This phase project management deliverables include updated Resources, Stakeholders, and Vendor Lists.

Finish Phase

This phase project management deliverables include a Release Report of Resources, Stakeholders, and Vendors.

People are fundamental to the success of any project, and effective management of the people involved in a project is crucial. The Project Manager must ensure the internal and external resources are effectively managed and the stakeholders appropriately engaged. By managing the resources and stakeholders effectively, the Project Manager can ensure that the project stays on track and meets its objectives. Let’s move on to Money.

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